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African independent go compliant on mail and it pays off
Ect act, Sox, Hippa, Basel is the question on most South African IT industry minds at the moment. African Independent took the decision to implement the compliant mail archiving solution from Google - Postini, implemented by DOT IT
“We have found the system to be robust and has given us the missing piece of the puzzle in accordance with our mail infrastructure, concise reporting , compliance and in-depth investigation tools.”
George McKay - Group Exec Manager Information Technology
The solution had been in full force since the 31st of January
2009 and no sooner than the 27th of March 2008 Postini had
its chance to prove is e-discovery process on all archived mail.
The Situation that African independent found themselves in was one of a solicitations and data-leak nature. The problem was that you would have to search every single mailbox over an unknown period for both text, content, received from address as well as sent to address. This type of investigation would normally take months of dedicated investigation for an organisation of this size.
African Independent easily and quickly completed the investigation using the Postini Parameter-based search using parameters such as date range, sender, recipient, subject, text and content across multiple users.
The Investigation was in-depth and concise which proved to be invaluable as action was taken within 24 hours of the completion of the investigation. The entire process from start to finish took under a week.
Discovery is the process of identifying, preserving, collecting, reviewing, analyzing and producing information during civil legal actions. The goal of discovery is to obtain information that will be useful in developing relevant information for pre-trial motions and for the trial itself. Information sought during discovery can include documents, testimony and other information deemed necessary by a court.
E-discovery is simply the extension of the discovery process to information that is stored electronically and includes email, instant messages, word processing files, spreadsheets and other electronic content that may be stored on desktops, laptops, file servers, mainframes, smartphones, employees’ home computers or on a variety of other platforms.
Google Message Discovery also included a complete set of email security features, so they could provide the highest levels of security for their email systems – without installing expensive hardware or software. This allowed AI to block spam, viruses, and other external threats before they reached the organization and ensure proprietary information remained confidential while staying within the organization. African Independent could also define which emails – within and beyond the network – are encrypted, providing an additional layer of security. Plus, because these security features are built into Google Message Discovery, they can manage all the messaging-related policies from a single, central console.
African independent has now also implemented a pro-active approach using text based content scanning on all mails in-bound and out-bound which gives them the ability set basic dispositions of either block, delete, quarantine, quarantine redirect or blind copy redirect.
Google Message Discovery, powered by Postini, is a secure, hosted email service
that solves this problem for enterprises looking to cost-effectively
protect and access archived email data. Google Message Delivery enables
you to:
- Create a centralized and searchable email repository for your organization
- Quickly search across the archive to collect email for legal discovery
- Secure your email from spam, viruses, and other threats